Handled all corporate travel arrangements, meeting/event itineraries, and corporate calendar. Maintained office efficiency, planned/implemented office systems, and equipment procurement. Coordinated and trained Front Desk office personnel for three practices in Colorado and Texas. Provided excellent office administration practices and customer service while scheduling and registering patients. Records management 3. Designed PowerPoint programs for Dean of college and instructors. Insurance Companies. Created and typed all correspondence; coordinated business travel arrangements for president and vice-president of company. Carry out every day obligations relating to managing patients and funds and all office administrative functions. Increased sales by 20% through marketing and inventory control. Essential responsibilities of a Medical Office Coordinator are managing patient information, handling front office duties, completing clerical tasks, scheduling appointments, filling information, and coordinating staff. Organized and took notes for weekly staff meetings for over 5+ employees. Supervised inventory control, order management, and delivery to major department stores across the U.S. Maintained patient records, mail lists, financial records, medical information files. Managed talent acquisition including interviews, background checks, training, payroll processing, on-boarding, and scheduling. Provided backup support for various clerical functions including expense reports, credit card accounting and accounts payable. Interfaced with all Insurance companies, Medicare, Maine-Care to obtain authorizations, referrals etc. Implemented and became a key participant in recruiting practices including pre-employment screening, interviewing, background checks and marketing. Make files for new clients who move into the shelter. Coordinated travel arrangements for executives, managed itineraries/meeting planning based on trip guidelines. Developed procedures for DME operations and worked closely with central office staff to implement new inventory and tracking systems. Authored Advancement Office policies and procedures manual for financial accounting and acknowledgment of gifts. Prepared and processed legal documents and papers, such as subpoenas, applications, appeals, motions, and orders. Coordinated services for new clients based on client needs. Worked in conjunction with the Human Resources Department to conduct new-hire orientations and assign clients to new employees. Performed research on Internet for sales representatives, and assisted with the corporate internet site. Supervised consolidation of accounts receivables, rental intake, offer, and contract, and invoicing to QuickBooks. Perform basic bookkeeping activities and update the accounting system; Deal with customer complaints or issues; Monitor office supplies inventory and place orders; Assist in vendor relationship management; Requirements. Arrange meetings and special events including team meetings, customer meetings, voice conference calls and video conference calls. Secured over 20 new clients including Sierra Online and Mulvanny Architects. Provided outstanding customer service and developed resolutions to all customer inquires. Answered the business phone - answering customers' questions, taking messages and directing calls to the proper channels. General office duties, including processing quotes for clients, filing, word processing and automated bookkeeping. Perform background checks and prepare hiring offer letters. 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Handled all month-end closing and transfers to general ledger in Peachtree for the purpose of generating Financial Statements. Analyzed U.S. and international expense reports submissions for payment processing. Manage daily operations at branch office administering energy assistance programs for Franklin County residents. Managed daily operations of travel and advances and accruals for military, Department of Defense, civilians and contractors. And sorting mail. Oversee two employees, managed personnel files, input data in computer. Experienced with computer programs such as Microsoft Word, Excel, QuickBooks, just to name a few. Managed bank reconciliations with Quicken/QuickBooks. Initiate use of a computer system utilizing new software for medical offices in 1989. Prepared PowerPoint presentations to be presented at legislative meetings. Designed and implemented administrative programs to reduce redundancy streamline processes and improve daily operations. Reconciled general ledger accounts for purchased products. Worked closely with senior management regarding staffing issues, personnel and administrative functions. Assist in the planning, advertising and execution of meetings, workshops, open houses and other special events. Offered clerical support to loan officers, including typing, filing and word processing. Ensured appropriate and timely submission of billing to Medicare, Medicaid, Insurance companies, or private payers. Completed mass mailing projects for thousands of clients and organizations for special events. Maintained general ledger accounts and accounts payable for project accounts. Verified and processed office expense reports, supply orders, employee time sheets, and office budgets. When making a resume for the office manager position, the skills section is a vital part of the resume that should be well crafted. Assured information on invoices, office staff and equipment was arranged in an alpha numeric system. Trained, managed and supervised the billing office staff, achieved significant improvement in productivity. Ensured office was running smoothly by supervising office staff and oversee the billing portion of the office. You will be responsible for ordering the correct office supplies in a timely way, for maintaining records accurately and in an organized manner, and for keeping track of the needs and issues of everyone else in the office. Created a new employee training program still in use today by the corporate office. These are just some of the skills you'll need as a Business Office Coordinator This may include education, previous job experience, certifications and technical skills. Assisted in hiring of office staff as well as Medical Assistants and Oversee all employee reviews and terminations. Proven experience as office coordinator or in a similar role Performed executive secretarial functions for the Director and Deputy Director, scheduling appointments and maintain calendars. Arrange Meetings Coordinated HIPAA Training Sessions for all New Employees, Volunteers, and Interns. Performed background and rental history checks, handled tenant complaints and requests, answered phone calls pertaining to low-income housing. Calendar and scheduling appointments, assist parents, students, school officials, receive, date and distribute mail. Provided technical support, including setup and breakdown of computer systems. Coordinated travel arrangements, itineraries and typing of technical reports. Supervised office functions and scheduled work activities. Answered phones; responded to requests for information; directed calls to appropriate staff members for follow-up as required. Owned and supported both Regional Directors calendars by setting up all present and future meetings and prepared all expense reports. Ordered/distributed office supplies while adhering to fixed office budget. Provide clerical support to the Principal, Counselor, and teaching staff. Copied and assembled financial statements and tax returns. Processed Medicaid billing and maintain payments with use of Credible and Value Options. Answered all customer inquiries, and input new loans into the computer systems. As an office manager, you'll be responsible for completing several administrative tasks. Maintained the office efficiency by planning and implementing office systems, layouts, and equipment procurement. Marketed area for new clients and their employment needs. Use the procurement program "Zycus" to obtain office and medical supplies. Prepared and reviewed correspondence, forms, legal documents such as subpoenas, motions, and briefs, etc. Manage all the office functions including payroll reporting and processing as well as all Human Resources issues. Identified and secured vendors and provided oversight for office systems development. Project Manager/Supervisor of office staff. Updated patient discharges and new patients in the corporate system. Planned and implemented office systems, layout and equipment procurement. Try to get new clients to have our products. providing information, taking messages and scheduling appointments. Mortgage broker partnered with various investors to direct fund and direct purchase value added real estate investments. Coordinated with the in-house purchasing department and outside vendors in ordering all computers and communications equipment and all office supplies. Supervised daily operations for Irrigation Service Department including sales, scheduling, and customer service. Maintained a productive office environment while responding to calls regarding both company operations and customer service. Typed and proofread letters, reports and financial statements for Dept. Submit and ensure background checks are cleared. Assess site needs, order office and medical supplies. Managed front desk, scheduled patients, called in prescriptions, scheduled employees hours, lunch breaks and enforced office policies. Handled daily administrative functions for the church office and congregation of over 300 members. Performed administrative functions including AR/AP, payroll, database management and desk top publishing with accuracy and timeliness. Maintained Medical Records and ensured they were current, accurate and remained fully confidential. Attend all staff meetings, Church Council Secretary. Generated travel arrangements, payment vouchers, and itineraries for staff and international visitors. Managed all aspects of the surgical office including surgical assisting and front office duties. Let's find out what skills an office manager/office coordinator actually needs in order to be successful in the workplace. Consulted with new patients to offer an overview of treatment procedures, insurance breakdown or out of pocket expenses. Maintain HIPPA laws Archived and retrieved confidential medical records as well as restoring hundreds of confidential records severely damaged by a flood. Utilize internet to locate opportunities for the company to submit bids and obtain work. Point of contact for new patients, and primary contact for all established patients. Inventory and ordering of forms, office, medical supplies and DME equipment. Performed all background checks for new hires. Ensured the office complied with current HIPPA regulations; educated patients on HIPPA protocols. Office Coordinators may progress into different roles such as project coordinator, office manager, operations manager, or operations manager. Provide high level confidential administrative clerical support to the Senior Minister. Interviewed witnesses providing factual information, background checks. Trained and supervised 50 +staff members to care for more than 180 children, ensuring safety and security. Office Coordinator Interview Questions. Provided clerical support aiding in hire, training, management and supervision of support staff and student interns. Handle diversified responsibilities which included preparation of monthly expense reports. Corresponded with local businesses and insurance companies to ensure/resolve any discrepancies in records or accounting. Report and document preparation 2. By using The Balance Careers, you accept our. Managed general office administrative functions including A\R, A\P, Payroll, parts ordering and inventory management with QuickBooks application. Set up complete computer system from financial statements through inventory. Assist office personnel including Project Manager with day to day needs. Assured effective patient care and established staff schedules, Assessed staff performance. Provide administrative support to management and the organization coordinate meetings travel arrangements receiving and handling confidential information. Provide both front and back office functions including OR and recovery nursing, surgical assisting and participating with patient consultations. Managed all financial responsibilities for the school utilizing QuickBooks. Entered employee times into QuickBooks making sure everything went in correctly and on time for payroll, as well as billing. Assist in preparing and monitoring all Regional Director's and District Manager's budgets as well as forecast other financial records. Supervised multiple staff members and subcontractors. Schedule appointments, and coordinate patient care between Physical and Respiratory Therapy; and Nutritional Services. Implemented all office procedures & duties for a Sales Manager of a Fortune500 Company specializing in industrial products. Handle front office inventory and order medical supplies. Distributed and delivered mail to the Post Office; picked up and ordered office supplies; kept track of petty cash. 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